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This resource outlines the steps to purchase goods through Jaggaer Punchout Catalog. When shopping in Jaggaer, you can only have items from one supplier in your cart at a time. If you need to purchase items from multiple suppliers (punchout catalogs) you must submit a cart (order) for each. You must create a default shipping address and preferred accounting codes into your profile before you can place your first order in Jaggaer. |
Step 1: Log in to Bronco Hub and Access Jaggaer Punchout Catalog
Begin by signing in to Bronco Hub.
Select My Organization from the top navigation section of Bronco Hub and then select Jaggaer Punchout Catalog.
Step 2: Select a Punchout Catalog & Shop for Items
Navigate to the Showcases section of the page, and choose a punchout catalog.
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Search for items and add the desired quantity to the cart.
Step 3: Submit Cart, Review Order and Checkout
View your cart in the punchout catalog and choose Submit or Checkout.
Once the cart is submitted in the punchout catalog you will be routed back to Jaggaer and the catalog items will be added to your Shopping Cart in Jaggaer.
Select the cart icon in the upper right corner and select View My Cart.
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Review the line items added to your cart from the punchout catalog for accuracy.
Select Proceed to Checkout in the upper right corner of the Jaggaer page.
Step 4: Enter Request Header Information
The following details must be entered as part of the order:
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If the item is a Fixed Asset, use the appropriate Fixed Asset account code. Failing to code Fixed Assets correctly will require complicated revisions at a later time. (Assets are noted in the Account Type column on the Account tab of the All Segment Values Report.) |
If using multiple funding sources, you can allocate the percentage of each string by updating the % of Price field. Add additional Accounting Code rows by selecting the + below the accounting section.
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If you receive an error for an invalid funding string, it is because the funding string does not exist on the combination table in Bronco Hub that Jaggaer validates against. If the whole funding string does not exist in the combination table in Bronco Hub, then the desired combination must be manuallyadded to the appropriate combination table. To initiate this process, please fill out a Jaggaer Account Combination Request. |
Step 5: Add Accounting Codes at the Line Level (skip this step if you added accounting details to the Header)
Navigate to the line item(s).
Select the three dots next to the Ext.. Price and select Accounting Codes from the drop down menu.
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| Warning |
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If you receive an error for an invalid funding string, it is because the funding string does not exist on the combination table in Bronco Hub that Jaggaer validates against. If the whole funding string does not exist in the combination table in Bronco Hub, then the desired combination must be manuallyadded to the appropriate combination table. To initiate this process, please fill out a Jaggaer Account Combination Request. |
Step 6: Add Attachments (if needed)
Add any necessary attachments to the catalog requisition required by policy (such as the Meals and Refreshments policy).
Begin by selecting Attachments from the top navigation menu.
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Select Add Internal Attachment.
Select Browse to locate and attach the file.
Select Save Changes.
Step 7: Place Order & View Approval Workflow (as needed)
Review order for accuracy.
Select Place Order in the upper right corner of the screen.
If you would like to see who the request is routing to for approval, select the Requisition Number hyperlink in the submission Summary window
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Select any step in the approval workflow to see the name and email address of the person who will process that specific step so that you may email the person if you have questions. The Initial Validation and Final Validation steps are system generated. The initial validation step typically takes 3-5 minutes to process. |
End of Process
What’s Next:
Once an order is placed, it becomes a requisition and will proceed through the defined approval workflow. At the end of the approval workflow, the requisition will become a Purchase Order and will be sent to the supplier for fulfillment. Please know that additional approvers are added to the workflow based on the amount of the order or whether it is being purchased with sponsored funds.
Please note: Emails regarding Jaggaer requisitions come from the email address support@sciquest.com.
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If your submitted cart contains errors, it may be returned to you. The View, Revise, and Resubmit a Returned Cartjob aid provides more details on how to address the issue and resubmit your cart.
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If you have additional questions about the process, please email p2p_procurement@boisestate.edu.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket