Employee expense reimbursements are processed via the Expense Report module in Bronco Hub and should not be submitted until after the employee travels or the non-travel expenses are incurred.
Submitted Expense Reports route through an approval workflow before reaching Payables for compliance review and processing. Expense Reports must be submitted and and fully approved within 60 days of the end date of travel or the date the expense is incurred. Expenses reported after this period will be subject to tax withholding. Expense Reports submitted and workflow approval completed 120 days after the end date of travel or the date the expense occurs will not be reimbursed.
In order to receive electronic payment, employees must set up their direct deposit within the Expense Report module; reimbursements are processed separately from paycheck direct deposit and an employee must set up direct deposit in two separate locations in Bronco Hub.
A travel authorization request must be submitted and approved, prior to travel occurring, for travel related expenses that occur outside a 100 mile radius of an employees workstation.
Expense reimbursements can only be submitted for active employees. If reimbursing someone that no longer has an active assignment, you must submit an Invoice Payment.
Visit the Employee Travel website for links to relevant policies and tools like per diem calculator and mileage logs.