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Important Notes:

  • You must have security access to run the reports listed below. Most of the time, report access is granted at the department level; meaning, you may have access to run a report for designated departments rather than all departments at the university.

  • If you need to request access to a report (or update your existing access to include departments), submit the Access Request Form. When submitting the access request, include the name of the report and any other details that might be neededthe departments you need to gather data about. When listing departments in your request, list the five digit department number or hierarchy role up (COHS = College of Health Sciences).

Topic

Job Aid & Report Description

Reporting on Employee Time Cards & Absences

  1. Employee Time Card Details Report provides information about time card entries.

  2. Employees Without a Time Card Report provides information about employees that are missing a time card for the related pay period.

  3. Employee Absence Report provides information about employee absences within a specified period of time.

  4. Employee Leave Summary by Pay Period Report provides current pay period information about employee leave balances.

  5. Employee Leave Summary Year to Date Report provides year to date information about employee leave balances.

  6. Comp Time Balance Detail Report provides information about employees with current comp and pre-comp balances.

Reporting on Employee Funding & Pay

  1. Active Employee Funding and Pay Report provides overview about employee assignment funding.

  2. Employee Funding and Pay (Historical Data) provides historical information about assignment actions (eg hire) and related funding.

  3. Employee Hours and Pay Report provides provides earnings and funding information for employee’s based on date earned.

  4. Expense Distribution Report (EDR) provides an overview of payroll information.

Reporting on Employee Assignment Details & Manager Self Service Actions

  1. Active Employee Details Report provides an overview of employee information like pay type, standard weekly hours, job code, benefit status and more.

  2. Employee Minimal Detail Report provides basic information about employee assignments.

  3. Back Office Daily Actions Report provides information about completed HR Manager Self Service actions.

  4. Classified Probation Dates Report provides information about classified employee probation dates.

  5. Employee Employment Actions provides information about completed employment actions.

  6. Expected Employment End Date Report provides information about upcoming end dates for temporary employees.

  7. Employee Employment Status provides information about employee status (active v inactive).

  8. Employee Separation Report provides information about Benefit eligible and Adjuncts employees who separated one day prior.

  9. Faculty Detail Report provides an overview to managers/business managers of faculty specific information (tenure, academic ranks, etc.)