Important Notes:

Departments are responsible for confirming suppliers they conduct business with are setup and active in PaymentWorks.
If you’ve already confirmed the supplier is not in PaymentWorks, jump to the steps to send them an invitation. If you need to search for the supplier, follow the steps below to locate the supplier via the Supplier Search.

Log in to Bronco Hub and Access Supplier Search

Access Boise State Reporting Budget & Finance and locate the Supplier Search.

Boise State Reporting will display the reports in either a List or Card view.

Change your view by selecting either List View or Card View in the upper navigation.
By default, this report launches with the category filter set to “All Reports”. If needed, update the Filter by Category drop-down to view reports specific to one area of reporting
Favorite commonly used reports by selecting Favorite in card view and the star icon in list view.

After locating the Supplier Search, select Launch on the report card or Launch located on the right side of the report name if you’re in list view.

If you need to request report access, submit an Access Request Form. When submitting the access request, include the name of the report and any other details that might be needed.

Search for the Supplier

Search for the supplier by entering the Supplier Number or Supplier Name in the applicable field.
Select Apply.

Determine whether or not there is “PW” located in the Alias column.
1. If there is a “PW”, do not move forward with the steps below to send an invitation. If there is “PW”, reach out to the supplier to have them update their existing PaymentWorks account. If needed, email P2P_Suppliers@boisestate.edu to request the email associated with the supplier account.
2. If there is no “PW” in the Alias column, continue with the steps below to invite the supplier to PaymentWorks.

Access PaymentWorks to Send the Supplier an Invitation

Begin by signing in to Bronco Hub.
Select My Organization from the top navigation section of Bronco Hub and then select PaymentWorks.

Log in to PaymentWorks

Sign in to PaymentWorks using your myBoiseState login credentials. If you are already logged into myBoiseState, you will be directly logged into PaymentWorks.

Select Vendor Master Updates & Search for the Supplier

Select Vendor Master Updates.

Select New Vendors.

Select Onboardings located in the Requests drop down.

Search for the supplier by inputting the Vendor Name or Contact E-Mail into the applicable search field located below Filter Results. If the supplier populates after searching in PaymentWorks, you do not need to send them an invitation.

Initiate Invitation, Enter Supplier Details & Send Invitation

If the supplier is not in PaymentWorks, select Send Invitation in the bottom-left hand corner of the screen.

Enter the following details:
1. Company/Individual Name: Name of the supplier.
2. Contact Email: Enter the supplier’s contact email. This would typically be the email address for someone in Accounts Receivable.
3. Verify Contact Email: Enter the supplier’s contact email.
4. Description of Goods and Services: Enter brief information about the goods and/or services requested.
5. Initiator Department: Enter the initiator's department name. Do not enter the department number.
6. Initiator Phone Number: Enter the initiator's complete phone number (including area code).
7. Reason for inviting this supplier: Enter the business reason explaining the reason for inviting the supplier.

After entering supplier details, select Send.
Select Ok in the confirmation window.

What’s next:

Once sent, the initiator will receive a confirmation message stating the invitation is pending approval before being sent to the supplier.

PaymentWorks approvers will receive a notification to review the invitation and approve or deny it. If approved, the supplier will receive the invitation.
The supplier then has to complete a PaymentWorks registration, which will include the option to be paid by check or electronically.
The initiator can review the status of the invitation when signed in to PaymentWorks.

End of Process

Bronco Hub Training Portal (Homepage)

Search for Suppliers or Invite Suppliers to PaymentWorks