Important notes
Classified staff, student employees, and all other hourly non-exempt staff should enter their hours worked each week every Monday. Visit the payroll calendar for due dates.
Most faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning time is only entered in Bronco Hub for leave or absences. Exempt (salaried) employees can choose to create a time card to submit absences.
Holiday hours are automatically entered and approved for applicable benefit eligible employees.
Submitted time cards route to the employee’s supervisor for review and approval before routing to Payroll for processing. Visit Supervisor Resources for Time Cards, Absences & Approvals for more information.
Step 1: Log in to Bronco Hub and Access Time and Absences
Begin by signing in to Bronco Hub.
Select Me from the top navigation section of Bronco Hub and then select Time and Absences.
Step 2: Select the Applicable Time Card Option
To create a time card for the current pay period, select the Current Time Cards card.
To create a time card for a prior pay period, select the Existing Time Cards card.
The dates for the current pay period’s time card will display in the upper left corner.
If you need to create a time card for a prior pay period, exit the current time card and access Existing Time Cards.
Once you are in the Existing Time Cards section, you must select Add in the upper right corner, and pick a date that falls within the pay period you’re entering time for.
After selecting a date, the applicable time card will load and you can continue with step 3 below.
Step 3: Add Assignment, Time Reporting Code and Time Details
Select the Add button on the right-hand side of the Entries section to enter your hours worked.
Select your employee ID from the Assignment Number dropdown.
If you have multiple job assignments, you will see more than one assignment number listed. If you aren’t sure which one to select, ask your supervisor for assistance.
After selecting an assignment number, confirm the Business Title and Department Name are accurate for time being entered.
From the Time Reporting Codes drop down, select the appropriate time reporting code for the hours you’re submitting. View a list of all available time reporting codes here.
MAKE SURE YOU SELECT THE CORRECT TIME REPORTING CODE
HOURLY EMPLOYEES (includes non work-study student employees) should always select Hours Worked when reporting hours worked during the pay period.
ALL BENEFIT ELIGIBLE EMPLOYEES (hourly and salary) can enter absence hours using time cards OR they can submit requests in advance via the Absences section of Bronco Hub. If the absence is entered via Absences, it will be added to the applicable time card for hourly employees. Employees should not enter the same absences in both sections (Time Cards & Absences) of the system.
WORK-STUDY STUDENT EMPLOYEES should always select one of the following Time Reporting Codes:
Institutional Work Study students should enter “ Institutional WorkStudy”
Idaho Work Study students should enter “Regular IWSP OR Idaho WorkStudy”
Federal Work Study students should enter “Federal WorkStudy”
DO NOT ENTER anything in the Cost Center, Fund, Department, Supplemental and Project fields unless explicitly told to do so by your supervisor.
WORK-STUDY student employees: if your work-study assignment has ended but your time card still shows your work-study position or work study time reporting codes, the system will generate an error stating your assignment is not work study eligible.
Do not move forward with entering your time. Please contact your supervisor for your new non work-study assignment number so you can enter time for that position.
Step 4: Select Dates
Select the calendar (Select Dates) icon to select the applicable date(s) for time entry. You can select a single date or multiple dates within the pay period. After selecting the dates, close the calendar view.
Hold the shift key + select the dates OR select and drag the mouse if selecting multiple dates.
Step 5: Enter number of hours
In the Quantity field, enter the number of hours for each day you’re submitting time.
As an example, if you select 5 days and are reporting 8 hours per day, enter 8 in the Quantity field.
Select Ok.
To add additional dates worked with different quantities of hours, select Add another date and enter appropriate dates/hours worked. For example, on 4/6/21 you worked 8 hours and on 4/7/21-4/8/21 you worked 4 hours per day.
If you are entering partial hours, enter hours to the nearest 1/10th of an hour.
For example: If you worked from 9:00 am to 11:15 am, enter the time as 2.3
For more information on rounding time for time card entries, reference the table titled Entering Hours Worked and Rounding on the page linked here.
Step 6: Confirm Time Entry
Confirm the dates, hours, title and time entry reason (eg Hours Worked or Vacation), prior to saving or submitting time card entry.
Step 7: Save and Close or Submit
You can save your time card to add or edit it later or you can submit your time card to your supervisor for their review and approval.
To Save but not Submit your time card, navigate to the top of the page and select Actions then select Save and Close.
If your time card is complete and ready to be submitted to your line manager for approval, select Submit.
As a best practice, wait until the end of the pay period to submit your time card for manager approval. Managers get an email each time a time card is submitted.
What’s next:
Once your time card is submitted, your supervisor will receive a notification to review and approve or reject your time card. You will receive an email after your supervisor takes action on your time card; if your time card is rejected or sent back to you for corrections, you must edit and resubmit your time card for approval and processing.
After your time card is approved, the information will route to Payroll for processing.
End of Process
Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.