Employees can edit historical time cards and absences 30 days before the current date.
If you need to edit a historical time card or absence greater than 30 days old, submit an HR ServiceNow Ticket.
Submitted time cards route to the employee’s supervisor for review and approval before routing to Payroll for processing.
Hourly staff time cards are due on Mondays. Visit the payroll calendar for due dates.
If you need to create a time card, follow the instructions to Create and Submit Your Time Card and do not move forward with the instructions below.
Step 1: Log in to Bronco Hub and Access Time and Absences
Begin by signing in to Bronco Hub.
Select Me from the top navigation section of Bronco Hub and then select Time and Absences.
Step 2: Select the Applicable Time Card Option
To edit or view your time card for the current pay period, select the Current Time Cards card.
To edit or view your time card for a prior pay period, select the Existing Time Cards card.
Step 3: Access Time Card to Edit
IF you are editing a time card via Existing Time Cards, locate the pay period dates for the time card you wish to update and select the hyperlinked dates.
IF you are editing a time card via Current Time Cards, the current time card entries will populate.
To edit an entry, select the Edit icon to the right of the Date you wish to update.
If needed, update or remove the costing information on the time card by updating the information in the Cost Center, Fund, Department, Supplemental, and Project fields.
DO NOT ENTER anything in the Cost Center, Fund, Department, Supplemental and Project fields unless explicitly told to do so by your supervisor.
Make all applicable changes and select Ok.
If you are entering partial hours, enter hours to the nearest 1/10th of an hour.
For example: If you worked from 9:00 am to 11:15 am, enter the time as 2.3
For more information on rounding time for time card entries, reference the table titled Entering Hours Worked and Rounding on the page linked here.
Step 4: Confirm Time Entry and Costing Information
Confirm the dates, hours, title and time entry reason (eg Hours Worked or Vacation), prior to saving or submitting time card entry. To view Time and Absence Reporting Codes, select here.
In the example below, time entry includes 8 hours worked June 1 - June 3. 4 hours worked on June 4 and 4 hours vacation on June 4.
Step 5: Save and Close or Submit
You can save your time card to add or edit it later or you can submit your time card to your supervisor for their review and approval.
To Save but not Submit your time card, navigate to the top of the page and select Actions then select Save and Close.
If your time card is complete and ready to be submitted to your line manager for approval, select Submit.
As a best practice, wait until the end of the pay period to submit your time card for manager approval. Managers get an email each time a time card is submitted.
What’s next:
Once your time card is submitted, your supervisor will receive a notification to review and approve or reject your time card. You will receive an email after your supervisory takes action on your time card; if your time card is rejected or sent back to you for corrections, you must edit and resubmit your time card for approval and processing.
End of Process
Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.