If needed, supervisors can submit leave on behalf of their direct (and indirect reports).
Supervisors can also:
view direct report leave accrual balances,
view or edit absences previously submitted by their direct reports.
Follow the instructions below to create a new absence for a direct report.
Step 1: Log in to Bronco Hub and Access My Team
Begin by signing in to Bronco Hub.
Access My Team from the top navigation section of Bronco Hub.
Select the My Team icon.
Step 2: Locate Employee and Select Add Absence
Locate the direct report below the Workers section.
Select the Actions drop down or the (…) three dots located to the right of the employee and select Add Absence. If needed, select Absence Balance to confirm available leave amounts.
Step 3: Enter Absence Details
Type the applicable absence name (e.g. Vacation or Sick) in the Type field and select it from the dropdown menu.
Enter the absence date(s) in the Start Date and Duration and End Date and Duration field. After selecting dates, the Hours per day will automatically populate based on the employees work schedule in Bronco Hub.
To update the hours you must select Edit Entries on the right hand side of the page. Within the edit entries screen, select the pencil to the right of the hours needing modified. Update the hours and select Ok.
Step 4: Enter Comments and Submit
If needed, enter comments in the Comments field below the When section.
Select Submit at the top of the page.
What’s next:
You (the employee’s supervisor) will receive an email about the absence submission.
You must approve the absence in order for it to be processed.
Once approved, the employee will receive an auto-generated email with absence details.
Approved absences route to Payroll for processing during the applicable pay period when the absence(s) will occur.
Note: Professional/salary employees reporting absences through the absence module will not have a time card generated in Team Time Cards. In these instances, the approved absences are transferred to Payroll without a time card.
End of Process
Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.