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What is a P-Card?

When do I use a P-Card?

Who do I contact for support?

Policies and Resources

The university purchasing card (or P-Card) is a corporate liability Visa card issued by Bank of America.

The University is responsible for bill payment while cardholders and departments are responsible for managing the card.

When do I use a

P-Card

?P-Card

Policy and related resources

P-Card FAQs

may be used for business purchases in compliance with university policy.

A P-Card is provided to employees based on business need; it is not an entitlement nor reflective of title or position.

Who do I contact for support?

Email p2p_pcard@boisestate.edu for P-Card support.

P2P_PCard@boisestate.edu

https://www.boisestate.edu/vpfa-pcard/
Forms & Resources
Support

  • Submit a Request for a New P-Card

    • Report a Lost or Stolen

    Cardholder & Reconciler Resources

  • Authorized and Unauthorized P-Card Purchases

  • Restricted Merchant Categories for P-Card

  • Reconciling P-Card Expense

    • University P-Card Cardholder Guide
    Cardholder Responsibility (Manage Your Card and Expenditures)
    Sign-Off (Cardholder, Reconciler, Approver and Department Responsibilities)

  • P-Card Procedures

    • Approver Resources

    Training Opportunities

    • Virtual Training Opportunities: P-Card training is held via Zoom on the second Wednesday of every month from 1 – 2 p.m.

    Follow this link (Meeting ID: 990 2096 4858 Passcode: 430296) to access the Zoom session. You must be signed into your myBoiseState account to access the meeting.

    Reporting on P-Card Transactions

    Works Reports and Roles for Managing Department P-Card Expenses
    All Works users have access to Works reports. Department staff responsible for overseeing budgets and expenses can request access to Works for running reports, viewing or editing of transactions by contacting the university P-Card administrator (or email p2p_pcard@boisestate.edu). View the Works Reports and Roles page to learn more about the reports and roles available in Works.

    Bronco Hub Reporting Options for P-Card Transactions

    Payables – Campus Transaction Dashboard

    Run the Payables – Campus Transaction Dashboard to view P-Card transaction details like transaction number, payment status, payment amount and funding segment string used to code the transaction

    . ProTip: Set the Pay Group search field to P-CARD to filter just these transactions

    .

    Confirm the accuracy of the funding segment string used for all P-Card transactions. If an incorrect segment string was used to code a P-Card transaction

    that has a transaction number

    ,

    a Payables Correction must be submitted. If

    a

    P-Card

    correction

    is needed for an item that does not have a transaction number, a Journal Entry

    must be submitted

    . Visit Financial Transaction Corrections for more information

    .

    Budget vs Actuals Reports

    Run the Budget vs Actuals (BvA) Reports at least once per month to monitor department-specific financial activity for combinations of funding segment string values by fund

    . For more information about BvA Reporting, visit Financial Reporting.

    Links to related policies, tools and resources

    Info

    P-Card Support

    Email p2p_pcard@boisestate.edu for support with P-Cards

    .