Versions Compared

Version Old Version 31 New Version Current
Changes made by

Brookebarton

Brookebarton

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Info

Important Notes:

  • There are multiple ways a supervisor can view and approve time cards and absences.

    • Supervisors receive a system generated email when a direct report submits a time card or absence request; supervisors can view details and approve the time card or absence via email. If approving time cards and absences via email, you must select an action button (approve, reject or request info) within the email notification you receive and then send the email by selecting the send button in the email that’s drafted.

    • Team Time Cards (Time Management): navigate to Time Management to research the status of time cards (eg pending vs submitted). You can also use this option to approve and, if needed, create time cards on behalf of other employees. If you supervise salaried employees that submit time off using “Absences” you will need to use the Worklist to view pending approvals; submitted time off requests will only display in Time Management if submitted using “Time Cards”.

    • Bronco Hub Worklist: navigate to the Worklist to view and approve on submitted time cards and absences.

  • Select an approval option from the list above to jump to the step by step instructions.

  • Hourly staff time cards are due on Mondays. Visit the payroll calendar for due dates.

Note

Do you have an employee with a job ending mid pay period?

Supervisors only have access to approve time cards or absences for employees with active assignments.

  • If an employee is separated mid-payroll, please enter an HR ServiceNow ticket for support with entering, editing or approving time and absences.

  • When submitting a ticket to HR, include details about the hours, dates and time reporting codes that should be entered and approved on behalf of the separated employee so HR can process the request with accurate information.

...

View Time Cards via Time Management

Step 1: Log in to Bronco Hub and Access Time Management

  1. Begin by signing in to Bronco Hub.

  2. Select My Organization from the navigation ribbon.

  3. Select Time Management.

Step 2: Access Team Time Cards and Search for Reported Time

  1. Select Team Time Cards from the left hand navigation

...

Tip

If you can’t locate a time card for an employee’s time card in Team Time Cards, reach out to them and ask them to create and submit their time card. If needed, you can also submit a time card on their behalf by following the steps outlined in Submit a Time Card for a Direct Report.

What’s Next?

Once approved, the employee will receive a system generated email notifying them of the approval and the time card will route to Payroll for processing.

End of Process

...

View Time Cards & Absences via Worklist

Step 1: Log in to Bronco Hub and Access Worklist

  1. Begin by signing in to Bronco Hub.

  2. Select Me from the navigation ribbon.

  3. Select Worklist.

Step 2: Select and Review the Action Pending Approval

Tip

By default, the Worklist will display tasks (time cards absences, etc.) assigned to you.

  • To view time cards or absences submitted by employees that report to your direct reports, update the View drop down in the left hand navigation from “My Tasks” to “My Staff Tasks”.

  • If needed, you can also select “Initiated Tasks” to view tasks submitted by you.

...

  1. Navigate to the Days section to view quantity of hours and days worked

...

Step 3: Approve, Reject or Request More Information

After reviewing the time entry, take the applicable action. Actions include Approve, Reject or Request Information (from the actions drop down). 

  1. Approve: This will approve the time card and it will be routed to Payroll for processing.

  2. Reject: This will reject the time card. Please note, comments are required when rejecting a time card.

  3. Request Information: This will pause the time card. The time card submitter will receive an email with the information requested and can provide additional information or edit their time card as needed.

What’s Next?

Once the time card is edited or additional information is submitted, the approver will receive a follow-up notification prompting them to review the information and take action on the time card.

The employee will receive a system generated email with information about the action taken. If you request more information, the employee will need to edit and resubmit the request for you to review and approve before the entries route to payroll for processing.

End of Process

...

Need help with the steps above?

If you have additional questions about the process, please submit an HR Service Request form.

If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.