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Important Notes:

  • This resource outlines the process to prepare a deposit for drop off at Student Financials.

  • Departmental Deposits are used to record the receipt of cash, check, coin, ACH and/or credit card payments that are not already handled by the Treasury Department.

  • If your department receives a check for a transaction that has been processed by Accounts Receivable, the check must be sent to AR for deposit and payment posting. In these instances, DO NOT deposit the check via the departmental deposit process.

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Resources related to this process

Step 1: Prepare Deposit Slip

If you need deposit slips, reach out to treasury@boisestate.edu.

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  • Write the total at the bottom and on the side of the slip.

  • Write the bank bag number next to “Boise State University”.

  • Write your mail stop on the deposit slip.

Step 2: Login to Transact

  1. Login to Transact.

    1. Follow this link to the Transact Campus portal.

    2. Enter your Operator ID and Password.

    3. Select Login.

    4. Enter your Operator ID. The Operator ID is a unique login identifier for individual users of Transact. Treasury assigns an Operator ID and associated permissions with New User Access Requests.

    5. Enter your Password. Treasury assigns a password with New User Access Requests. If you need access to Transact, submit the Marketplace All-in-One Form.

    6. Enter “000” in the Station Code field.

    7. Enter “BOISESTATE_PROD” in the Client Code field.

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Tip

Navigating the different areas of Transact:

  • Home Page: This is the home page of Transact Payments. This details your unique identification information as well as other administrative information.

  • Cashiering: This page allows users to create new batches to cashier Departmental Deposits. Cashiering is the process of validating and closing departmental deposits.

  • Departmental Deposits: This page allows users to create Departmental Deposits. Departmental Deposits are the transactional details for your department activity.

  • Find Transactions:This page allows users to query for past Departmental Deposits and Cashiered Deposits.

  • Reports:This page is where institutions and individual users can access reports in Transact Payments.

  • Training & Support: This page is where users can find Training & Support within Transact Payments.

Step 3: Create Departmental Deposits

Note

If you are only cashiering part of your transactions you will need separate deposits.

Departments that route cash through Student Financials and process credit cards separately or are processing ACH deposits from prior dates will have more than one deposit.

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Tip

  • After saving, a window will pop up displaying the deposit number.

    • Make note of the deposit number so you can include it on the deposit bag created in the next step.

  • If you close the pop up window before writing down/copying the deposit number, you can locate the deposit number on the home page of transact.

Step 4: Prepare the Bank Deposit Bag

  1. Fill out the following information on the bank deposit bag:

    1. Name. Enter your email.

    2. Account Number. The account number is the deposit number generated in Transact and noted in the previous step.

    3. Location. The location is the name of the department that should receive the deposit.

    4. Currency, Coin, Check amounts and Deposit Total.

    5. Deposit Date

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Note

Deposit bags are not opened by Student Financial Services; please make sure to label your bag completely.

What’s next:

Student Financial Services will cashier your departmental deposit. Retain all support documentation for your records. The Transaction number will be needed for reconciliation.

End of Process

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Need help with the steps above?

If you need assistance with the process outlined above, please reach out to treasury@boisestate.edu.

If you have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.