What is a P-Card? | When do I use a P-Card? | Who do I contact for support? | Policies and Resources |
|---|---|---|---|
The university purchasing card (or P-Card) is a corporate liability Visa card issued by Bank of America. The University is responsible for bill payment while cardholders and departments are responsible for managing the card. |
Policy and related resources
P-Card may be used for business purchases in compliance with university policy. A P-Card is provided to employees based on business need; it is not an entitlement nor reflective of title or position. |
Who do I contact for support?
Email p2p_pcard@boisestate.edu for P-Card support.
P-Card Support
Cardholder & Reconciler Resources
P-Card Cardholder Responsibility (Manage Your Card and Expenditures)
P-Card Sign-Off (Cardholder, Reconciler, Approver and Department Responsibilities)
Approver Resources
Reporting on P-Card Transactions
Works Reports and Roles for Managing Department P-Card Expenses
All Works users have access to Works reports. Department staff responsible for overseeing budgets and expenses can request access to Works for running reports, viewing or editing of transactions by emailing p2p_pcard@boisestate.edu.
View the Works Reports and Roles page to learn more about the reports and roles available in Works.
Payables – Campus Transaction Dashboard
Run the Payables – Campus Transaction Dashboard to view P-Card transaction details like transaction number, payment status, payment amount and funding segment string used to code the transaction.
Confirm the accuracy of the funding segment string used for all P-Card transactions. If an incorrect segment string was used to code a P-Card transaction, a correction must be submitted.
Budget vs Actuals Reports
Run the Budget vs Actuals (BvA) Reports at least once per month to monitor department-specific financial activity for combinations of funding segment string values by fund
.