What is a P-Card? | When do I use a P-Card? | Who do I contact for support? | Policies and Resources |
|---|---|---|---|
The university purchasing card (or P-Card) is a corporate liability Visa card issued by Bank of America. The University is responsible for bill payment while cardholders and departments are responsible for managing the card. |
P-Card |
may be used for business purchases in compliance with university policy. A P-Card is provided to employees based on business need; it is not an entitlement nor reflective of title or position. |
Who do I contact for support?
PolicyPayables – Campus Transaction Dashboard
Run the Payables – Campus Transaction Dashboard to view P-Card transaction details like transaction number, payment status, payment amount and funding segment string used to code the transaction.
Confirm the accuracy of the funding segment string used for all P-Card transactions. If an incorrect segment string was used to code a P-Card transaction, a correction must be submitted.
Budget vs Actuals Reports
Run the Budget vs Actuals (BvA) Reports at least once per month to monitor department-specific financial activity for combinations of funding segment string values by fund. For more information about BvA Reporting, visit Financial Reporting.