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Follow the instructions below to submit an employee separation request to HR Processors. |
Step 1: Access the Employee Separation and Log in via Boise State SSO
Access the Change in Contract Working Dates form by selecting this link
Enter your user name and password in the Boise State single sign on (SSO) window.
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Access the Employee Separation form by selecting this link.
Step 2: Select the Employee HR Department
Type the 5 digit HR department of the department that houses the employee assignment record in the “Select Department” drop-down field.
Select the appropriate department.
Step 3: Locate the Employee
Select “Yes” in response to the question “Is this change for an active assignment?”. All active employees for the department selected will populate.
Select an Employee from the “Select Employee” dropdown menu. The Employee information will auto-populate on the form.
Related employee details will populate in the Employee Information section of the form.
Step 4: Enter Separation Details
Select the Type of Separation from the dropdown menu.
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Last Day Employed: Enter the last date the employee will be paid. Visit the Payroll and Holiday Calendars to confirm pay period dates as needed.
Answer “Yes” or “No” to the question “Will vacation be paid out from a different funding than what is listed on the employee’s assignment?”. Run the Active Employee Funding Pay report to see an employee’s assignment funding information.
If you answer “yes”, enter the Funding String in the table that appears on the form. The funding string will validate the funding string entered to ensure an active string is submitted. Only one funding string can be entered on an employee separation.
Comments: Add any important details about this employee costing change request. HR Processors read all comments and will reach out to form submitters if any clarification is needed.
Step 5: Enter Additional Reviewer Information
Select “Yes” or “No” in response to the question “Is this a grant funded position?”
If yes, type the Principal Investigator’s user name (first part of the employee’s Boise State email address) in the Principal Investigator UserName field.
Select “Yes” or “No” in response to the question “Does this position require review by costing department?”
If yes, type the reviewer’s user name (first part of the employee’s Boise State email address) in the Costing Department Approver UserName field.
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If multiple approvers are required, select the green + to the right of the approvers email field to add additional approvers. Select the red – to the right of the approvers if you need to delete an approver added by mistake. |
(Optional) Add Supporting Documentation
If applicable, add supporting documentation by selecting the “Add Supporting Documents” button at the bottom of the form. A couple of examples include but are not limited to: attaching an incorrect contract with the needed changes, or a screenshot of a submitted data change that will need to be reflected in a new contract.
Step 6: Validate Request
After you have entered all the information on the form, click the “Validate Request” button at the bottom of the form. This will make sure that all required fields have been filled out.
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If required information is missing an error will appear and the required fields will highlight red so you know which field(s) still needs to be filled out. |
Step 8: Submit
After the form has been validated as complete, a “Submit Request” button shall appear at the bottom of the form. Select this button to submit the form, and it will be routed forward for approvals.
What happens next?
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How can I follow up on the status of the request once it’s submitted?You can check the status of forms you have submitted using the following link: formstatus.boisestate.edu. Important notes:
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End of Process
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