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Important Notes

  • The Add an Assignment action is only applicable for temporary non-benefit eligible employees. Do not add an assignment for a salaried, benefit eligible employee. If a salaried employee is completing work beyond their regular duties and needs additional compensation, follow the instructions outlined in Add Individual Compensation (supplemental pay). Example scenarios involving salaried employees and additional compensation are outlined in the section below.

  • Additional assignments for Classified Employees: While classified employees can be hired into adjunct positions, there are rare occasions when an existing benefit eligible employee would be hired into a temporary secondary job. If you are attempting to hire an existing benefit eligible employee into a temporary position, call (208) 426-1616 or email hrprocessor@boisestate.edu to consult with an HR Processor before initiating the hire. 

  • Additional assignments for student positions: If you are adding an assignment for a student position,you must submit the additional assignment by following the hire a student employee instructions linked here.

  • Additional assignment to an existing employee to hire them into a GAship, proceed with the steps outlined in this job.

    • If the employee is currently hired as a non-GA and you want to add an assignment for a GAship, you need to get approval from the Graduate College before continuing.

  • When adding a permanent concurrent assignment to an active employee, you will also need to calculate their hourly rate using the Hourly/Salary/Fringe Calculator provided by Human Resources.

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Example scenarios: when to request additional compensation / supplemental pay for salaried employees whose responsibilities and temporary assignment(s) go beyond their regular duties:

  • Additional assignments and activities such as those sponsored by the Division of Extended Studies, like the Osher Institute or concurrent enrollment duties,

  • Specially approved work on a University-administered sponsored project,

  • Special projects assigned as additional duties,

  • Teaching additional classes that are not part of Regular Duties on an exceptional basis.

Additional responsibilities and assignments of a long term or permanent nature may be considered justification for adjustment of the employee’s institutional Base Salary rather than justification for Supplemental Pay compensation. If you have questions about a specific scenario, email HRProcessor@boisestate.edu with details about what you’re trying to accomplish.

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Step 1: Log in to Bronco Hub and Locate the Employee

  1. Begin by signing in to Bronco Hub.

  2. Locate the employee.

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In Bronco Hub, employees can be located one of two ways:

  • Employee is your direct report: select My Team from the top navigation section of Bronco Hub and then select My Team. Direct reports will populate. Select Actions to the right of the employee name and select Add Assignment from the drop-down list.

  • Employee is not your direct report: select My Organization from the top navigation section of Bronco Hub and then select Show More located at the bottom of the left hand “Quick Actions” list. Select Add Assignment located below the Employment section (if needed, use CTRL+F to search for the option). After selecting Add Assignment, use the search bar to search for the employee. Search by Employee name, Employee Email or Employee ID. Select the appropriate employee name from the drop-down.

Step 2: Select Info to Manage

  1. Always select the Maintain Managers checkbox. If you need to reassign the manager, you can do so when entering details about the new assignment.

  2. Select Continue.

Step 3: Enter When and Why Details

In the When and Why section, enter the following information:

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  1. What’s the way to add the assignment? Select Add Assignment.

  2. Why are you adding the new assignment? Select Add Assignment.

  3. Select Continue.

Step 4: Enter Assignment Details

The Assignment Details section of the form will automatically populate with information about the employee’s current primary assignment.

Delete the information that auto–populates and update the details so they align with the position you are hiring. If you are adding an assignment for a GA position, enter assignment details as outlined in this section.

  1. Person Type: Select Faculty (for adjunct), Staff (for temporary), or Student (graduate or student adjunct)

  2. Business Unit. Leave as IDBSU

  3. Primary Assignment: Leave this as No.

  4. Projected End Date: Input the projected end date.

  5. Job (Job Code): Begin typing the job name for the position. Then select it from the drop-down list.

  6. Business Title: Input the business title for the assignment.

  7. Department: Type the5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.

  8. Reporting Establishment: Select Boise State University

  9. Location: This field will auto populate based on the HR ID entered in the Department field. Leave it as is.

  10. Assignment Category: Select whether this assignment is full-time temporary (40 hours per week), part-time temporary (less than 40 hours per week).

  11. Hourly Paid or Salaried: Select whether this assignment is hourly or salaried.

  12. Working Hours: Input the working hours per week for this assignment.

  13. Payroll Group. Type the appropriate Payroll Group in this field. The Payroll Group field identifies the type of employee. Use this resource to verify the applicable payroll group to enter.

  14. PCN #: Leave this field blank.

  15. Limited Service End Date: Leave this field blank.

  16. Interim Assignment. Do not check this box.

  17. Shift Eligible: Leave blank

  18. Class Number: If the assignment is an adjunct enter the 5 digit course number. For all other assignments leave blank.

  19. People Group: This field identifies if the individual is Adjunct Faculty, Student, or Temporary. Select the blue magnifying glass icon to update this field. Select the applicable employment type by selecting the blue search box.

    1. Select Temporary for Adjunct faculty and temporary non benefit employees.

    2. Select Student for Graduate Students or Student adjuncts

    3. Under 12 months will always be blank.

    4. Make the appropriate selection for People Group and select Ok.

  20. Default Expense Account: DO NOT MODIFY THIS FIELD. This field does not tie to the assignment costing (funding) string. Assignment costing is added in the next step.

  21. Select Continue.

Assignment details needed for a GA position.

If you aren’t adding an assignment for a GA position, go to the next step.

  1. Assignment Status: Active - With Pay 

  2. Person Type: Select Student. Note: only Graduate Assistants and Student Adjuncts are hired through Bronco Hub. All other students are hired through the Campus Solutions - Student Hire form.

  3. Business Unit: SelectIDBSU from the drop down

  4. Projected End Date: Input the contracted end date. Graduate Assistants must have an end date no further out than one year.

  5. Job: Begin typing the job name or number for the position. Then select it from the drop-down list. The following are job codes for Graduate Assistantships: 

    1. 49120 = Graduate Research Assist - SALARY

    2. 49110 = Graduate Teaching Assist - SALARY

    3. 49111 = Graduate Teaching Assist - HOURLY

    4. 49181 = Graduate Service Assistant - HOURLY

    5. 49180 = Graduate Service Assistant-SALARY

    6. DO NOT USE: 49100

  6. Business Title. Input the business title for the assignment.  Use one of three approved titles for GA positions:

    1. Graduate Teaching Assistant (GTA),

    2. Graduate Research Assistant (GRA), or

    3. Graduate Service Assistant (GSA)

  7. Department:  Type the5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A. 

  8. Reporting Establishment: Boise State University

  9. Location: Do not update this field. The location field will auto-populate upon input of a correct and up-to-date department code in the department field. The department ID correlates with the mail stop code to provide the location field. Visit Mail Stop Codes by number for a list of current departments and the related mail stop. 

  10. Working at Home: This field will default to No. Leave it as is. 

  11. Assignment Category: Always select Part-time Temporary from the drop-down list.  

  12. Full Time or Part Time: Always select Part Time from the drop-down list. 

  13. Hourly Paid or Salaried: Select either Hourly or Salaryfrom the drop-down list. 

  14. Working Hours: Input the working hours per week for this assignment. 

  15. Payroll Group: Select Student Hrly (SH) if the GA is paid hourly or select Temp Salary (TS) if the GA is paid a salary. 

  16. Interim Assignment: Leave Blank

  17. Probation Type: Leave blank

  18. PCN #: Leave blank

  19. People Group: Select the People Group icon then select Student from the Person Group drop down list. Select Ok. ALWAYS leave the second segment (under 12 months) blank.

  20. Select Continue.

Step 5: Enter Costing / Funding Details Information

Assignment costing is use to allocate payroll and related fringe benefits. Visit the All Segment Values report for a list of active funding segments.

  1. To add costing select Add button on the right hand side.

  2. Enter costing details in the following fields:

    1. Percent: Percent of costing that should be allocated to this fund source.

    2. Fund: Input the 4 digit funding source type and select it from the drop-down list.

    3. Department: Input the 5 digit department ID and select it from the drop-down list.

    4. Cost Center: Input the 7 digit cost center and select it from the drop-down list.

    5. Supplemental: Input the 10 digit supplemental number and select it from the drop-down list. If your department does not use a supplemental, input 10 zeros.

    6. Project: Input the 10 digit project number and select it from the drop-down list. If your department does not use a project, input 10 zeros.

  3. After entering costing information, select Ok.

  4. Select Continue.

Step 6: Verify or Update Manager Information

In the Maintain Managers section, the manager field defaults to the current line manager.

  1. If the manager will not change with the new assignment, select Continue.

  2. If you need to change the manager, select the Edit icon.

    1. In the name search field, begin typing the individual’s first or last name and select them from the drop-down list.

    2. Select Line manager in the Type field.

    3. Select Ok.

    4. Select Continue.

Step 7: Enter Salary Information

In the Salary section, enter the following information:

  1. Salary Basis: Select the applicable option from Hourly or Salaried.

  2. Hourly Rate: Input the calculated hourly rate for the employee. Please note, it must fall within the salary range shown on the page which is based on the pay grade and job.

  3. Select Continue.

Step 8: Add Comments and Attachments

Add detailed comments and any pertinent attachments to help approvers and HR Processors understand specifics involved with the additional assignment. Any comments you add will display in the email notification received by approvers.

Tip

Consult with your department’s business manager for any internal required comments or attachments.

Step 9: Review the Entry and Submit

After entering all assignment details, review the information for accuracy and select Submit in the upper right hand corner.

What’s next:

Once submitted the additional assignment request will route to the following:

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If other individuals need to be included in the approval workflow (e.g.Principal Investigator for grant funded transactions) the funding source manager must add the approvers as an AdHoc action.

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How can I follow up on the status of the request once it’s submitted?

The action initiator (submitter) can follow up on (e.g. view approval information) the submitted action by locating it in the initiated tasks section of the Worklist.

End of Process

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Need help with the steps above?

If you have additional questions about the process, please submit an HR Service Request form.

If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.

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