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Adjustments due to class additions and the adjunct has not been paid:

• Submit a Data Change - Change in Hours (may include salary change). Use the Hourly/Salary/Fringe Calculator to determine if a salary change is required.

Adjustments due to class additions and the adjunct has been paid (eg semester has started):

• Determine the amount the adjunct has already been paid. Run the Salary Data Report to determine what the adjunct has been paid.

• Use this calculator to determine the new rate of pay with class additions.Calculate the pay difference.

  • If ONLY weekly hours are changing, submit a Data Change - Change in Hours. Include the new 5 digit class numbers in the class number field.

  • If ONLY the rate of pay is changing (hourly or salary), submit a Salary Change. When submitting a salary change, select “Data Change” for the drop down “What’s the Action Name”?

  • If BOTH weekly hours and salary are changing, submit Data Change - Change in Hours and update the salary information as outlined in step 8 of the job aid.

Adjustment needed due to class cancellation(s) AND adjunct faculty will not teach any courses:

• Submit the Employee Separation Perceptive form to change the employee end date. Include comments with 5 digit class numbers and note that class(es) were canceled and adjunct is not teaching the course(s) listed.

Adjustment needed due to class cancellation(s) AND adjunct faculty will still teach at least one course:

• If the adjunct is hourly, submit a Data Change - Change in Hours. Use this calculator to determine if the cancellation will result in a new rate of pay, if so update the salary information as outlined in the job aid.

• If adjunct is salary, submit a Data Change - Change in Hours and update the salary information as outlined in the job aid.

Run the adjunct faculty Detail Report to determine if adjunct faculty is hourly or salary.

Adjustment needed due to increased enrollment (overload adjustment).

If the base salary is changing (eg moving from step 1 to step 2 adjunct rate), submit a Salary Change. To view information about adjunct step rates, visit this resource.

Adjustment needed due to decreased enrollment.

If enrollment falls below the designated threshold, the adjunct is kept at minimum step, submit a Salary Change. When submitting a salary change, select “Data Change” for the drop down “What’s the Action Name”?

What is an example of when this might occur?

The semester is partial but the adjunct hire was submitted for the entire semester. This creates a discrepancy in what should be paid (eg adjunct should be paid for 10 weeks rather than 19 weeks)

For both salary and hourly adjuncts, submit Data Change - Change in Hours and update the salary information as outlined in the job aid.

Run the adjunct faculty Detail Report to determine if adjunct faculty is hourly or salary.

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