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Resources related to this process
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Prepare Tender for Bank Deposit
The process to prepare tender will depend on the tender type.
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Prepare Cash, Coin and/or Checks for Loomis
Prepare Deposit Slip
On the 2-part carbon with yellow paper: write the date, currency, coin, and checks or provide tape total.
Write the total deposit amount at the bottom and on the side of the slip.
Write the bank bag number next to “Boise State University”.
Write the department mail stop on the deposit slip.
Prepare Bank Bag
On the bottom of the bag, write in the following information:
Deposit date
Deposit amount (said to contain $
Depositing department’s name (Depositor Identification). The funding string cost center is not needed.
Leave all other fields blank
Pull the strip with the bag number off and staple it to the yellow copy of the deposit slip-your copy to keep.
Take the bag to Loomis stop for processing.
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If you are completing the steps to prepare and cashier the deposit, select this link to jump to the next step of the process.
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Prepare Checks for JP Morgan Chase
Prepare checks to be scanned into JP Morgan Chase
Using a check tape, total all checks received. Scan check tape, supporting documents, and checks.
Scanned checks should have their account numbers and signatures redacted for security purposes.
Endorse the back of all checks being prepared for mobile deposit.
Login to JP Morgan
Using your login credentials, login to JPM Access.
Navigate to and select the Receivables tab in the top banner.
Select Capture Transactions.
Load checks into the check scanner and select Capture Transactions.
From the Program dropdown menu select the appropriate Program.
From the Group dropdown menu select the appropriate Group for your department
Enter the Expected Total Checks and Expected Total Amount. The number of checks must match the expected total amount.
Select Scan located in the bottom right corner.
Verify Number of Checks
After scanning, verify the number of checks and total amount match the Expected Total Checks and Expected Total Amount.
Valid records will display a green check mark in the status column. Records requiring corrective action will display a red x in the status column, select Submit.
A popup will ask for you to confirm the Batch. If the information is correct select Yes.
If there’s an error, the message, “batch out of balance will display.” You must fix any items flagged with a red X before you can move forward.
View Confirmation and Save a Copy
Select View Confirmation to view a copy of the submission.
Print to PDF to save this for your records. Redact account and routing numbers from the confirmation page before attaching as support.
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If you are completing the steps to prepare and cashier the deposit, continue with the steps below.
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Enter Deposit Information in Transact
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Ensure you have all your deposit information. If you need help accessing reports for electronic or credit payments, email treasury@boisestate.edu. |
Step 1: Log in to Transact
Login to Transact.
Follow this link to the Transact Campus portal.
Enter your Operator ID and Password.
Select Login.
Enter your Operator ID. The Operator ID is a unique login identifier for individual users of Transact. Treasury assigns an Operator ID and associated permissions with New User Access Requests.
Enter your Password. Treasury assigns a password with New User Access Requests. If you need access to Transact, submit the Marketplace All-in-One Form.
Enter “000” in the Station Code field.
Enter “BOISESTATE_PROD” in the Client Code field.
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If you are only cashiering part of your transactions you will need separate deposits. Departments that route cash through Student Financials and process credit cards separately or are processing ACH deposits from prior dates will have more than one deposit. |
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Deposit accounting is driven by preset item codes. If needed, request new item code(s) by submitting the Marketplace All in One form. Email treasury@boisestatemarketplace@boisestate.edu if you have questions or need support with item codes. |
Enter the dollar amount for transactions related to the item code.
Select Add Item.
Select, enter, and add additional transactions Item Codes as needed to complete your daily deposit. Once all transactions are entered, you will enter the daily tender totals in the bottom section.
Enter the total amount for each payment type (e.g. checks, credit cards, or cash).
Confirm the Total Items matches the Total Payments.
After confirming totals match, select Save.
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Step 3: Start a New Batch
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From your batches, you can either start a new batch or resume an existing open batch.
Step 4: Cashier the Deposit
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and Cashier the Deposit
Select Start a New Batch from the homepage. This will route you to the cashiering option.
Select Dept. Deposit to cashier an existing departmental deposit.
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When the amounts match, the status will update to Closed. If you are continuing with the checkout process, follow the instructions in step 4.1 below. |
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4: Closing and Validating the Cashiered Batch
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Closing a batch should be done when all departmental deposits have been completed for the day.
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If you saved transactions to come back to later, Navigate to Your Batches located in the middle of the homepage to view all open batches. |
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Find the Batch No. you’re working with and select Resume located to the right of the Batch information. |
Select Checkout.
The checkout page will appear.
Validate the tender one final time by entering the correct denominations of coins, bills, and amounts for checks and credit cards.
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Records are not managed by a central office at the university but should be stored by your department for audit purposes. |
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5: Run the Transact Payments Batch Report to View Open Batches (Optional)
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Transact generates a closed batch report for a Bronco Hub upload at the end of the day. You can choose to run the payments batch report to gather information as needed. |
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You have the option to create personal reports with custom query criteria by selecting Save As > Personal Report. You may also change the name at this time by altering the text field. Personal Reports are saved on the individual profiles and are not shared across the institution. Personal Reports are located at the top of the Reports page. Email treasury@boisestate.edu with questions regarding report formats and automated reporting. |
What’s next:
General ledger information associated with your item codes should be posted within two days.
End of Process
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Need help with the steps above?
If you need to request additional item codes, update an item code, or request user access, fill out the Marketplace All-In-One Form.
To correct a deposit that has already been posted, submit a journal entry through the Journal Entry Request Form. Please note, when submitting a correction, we recommend you also fill out the Marketplace All-In-One Form to request an update to item code revenue accounting string so that it is fixed in future deposits.
If you need assistance with the process outlined above, please reach out to treasury@boisestatemarketplace@boisestate.edu.
If you have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.