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Important Notes:
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Log in to Bronco Hub and Access the Expenses module
Begin by signing in to Bronco Hub.
Select Me from the top navigation section of Bronco Hub and then select Expenses.
Select Cash Advance & Enter Cash Advance Details
Select the briefcase icon located on the left hand navigation of the Travel and Expense page.
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If the cash advance is tied to travel, the approved Travel Authorization (TA) must be attached; if the TA is not attached, the request will be rejected. |
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Save or Submit Cash Advance Request
After filling out required fields and adding attachments, select Save in the upper-right hand corner.
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A confirmation message will appear and provide the Cash Advance number and amount for the submission. Select Ok.
End of Process
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What’s next:
The Cash Advance Request is routed to the employee’s supervisor for approval.
After the supervisor approves, it routes to the Expense Auditor for review and payment.
Cash Advances will be paid in the next regularly scheduled Procurement and Vendor Services payment cycle. The employee will receive a system-generated notification that the check was mailed to the home address. However, cash advance checks are actually pulled and sent to Payments and Disbursements via courier the day of the payment. Payments and Disbursements staff will contact the employee when the check is ready for pick up.
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Approved Cash Advances are paid in the next regularly scheduled Procurement and Vendor Services payment cycle.
The employee will receive a system-generated notification that the check was mailed to the home address. However, cash advance checks are actually pulled and sent to Payments and Disbursements via courier the day of the payment. Payments and Disbursements staff will contact the employee when the check is ready for pick up.
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Steps to Take After Travel Occurs
IF Cash Advance funds were spent:
Within two weeks of travel/event end date, create an expense report to close the cash advance.
Include expense items paid for with the cash advance in the expense report. These items will be accounted for but not reimbursed.
If additional expenses were incurred, include those items for reimbursement on the same expense report.
IF Cash Advance funds were partially or not spent:
Deposit remaining funds, per your business managers instructions, by submitting aDepartmental Deposit.
Create an expense report to clear the cash advance. The amount submitted on the Expense Report must match the amount of original cash advance.
Enter the amount of the advance, note that any unused funds were deposited using the Departmental Deposit process.
Attach the deposit receipt.
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