Typically, an independent contractor (IC) is an individual who provides professional, creative or technical services to the university for a fee. ICs generally offer their services to others, may work for more than one client at a time, can select their clients, provide their tools and materials, and set their own hours and place of work. The exception to this last would be a speaker, as they are often subject to an event or class time.

• The IRS Classification Request form is the first step to working with an IC. Payables will notify the form submitter within five business days whether to proceed as an independent contractor or part-time temp employee.

• IF the IC will be grant-funded, follow the guidance provided by the Office of Sponsored Programs.

• IF it is not grant funded, a Blanket Purchase Agreement (BPA) will be assigned by Accounts Payable.

• IF the payment is grant funded, an approval notification will be sent to attach to your requisition.

P2P_icclassification@boisestate.edu

• Consultants, Speakers and Other Independent Contractors

• Policy 6290: Accountable PlanFAQs

• Policy 61306150: PurchasingIndependent Contractors

• Procurement Guidelines

• Sponsored Project Procurement Guides, Templates and Procedures

Visit the Contract for Service or Local Engagement Agreement (for speakers and performers) for information about paying an Independent Contractor using non-grant funds.

Non grant-funded IC payments cannot be made until the requester receives a BPA number; BPAs are used to process payments in Bronco Hub.

1. Campus completes IRS Classification Request form

2. Campus invites new IC vendors to complete PaymentWorks

3. Campus provides Accounts Payable with the vendor number and submits a Purchase Requisition with the OSP Contract for Services attachment

4. Accounts Payable completes final review for worker classification

5. Campus completes the Sponsored Projects Contract for Services and submits a Purchasing Requisition.

6. Purchasing creates a PO and gathers signatures on the contract

7. After service is complete campus pays via a Smartsheet “OK to Pay”

1. Campus completes IRS Classification Request form

2. Campus invites new IC vendors to complete PaymentWorks

3. Campus provides Accounts Payable with the vendor number. You may find it helpful to include a draft of the Contract for Services (CFS) or Local Engagement Agreement (LEA) at this point. You will need one to request payment and attaching it now allows us to provide input that could save you time later.

4. Accounts Payable completes review for worker classification.

5. Campus gathers signatures for LEA or CFS.

6. After service is complete campus pays via Purchase Requisition against a BPA with the signed LEA or CFS attached for documentation.